Liaison Committee Update – October 4, 2013

Some of this information was communicated on the Bella Terra Facebook Page and other posts, but I thought I would consolidate the information into a single post.

Road Repairs

Road repairs are currently scheduled for Monday October 14th by Howard Paving.  They have pushed back the start date several times now because of weather related hold-ups.  There’s not much the committee can do to get them out here other than keep the pressure up.  We’re on the list and they’ll get out here eventually.  We’re just going to have to continue to be patient.  Also, the repairs will be paid from the HOA account and will mainly focus on Bella Terra Way and Rivanna which is where most of the damage is.  That’s not to say those are the only roads with repairs, but those are the ones that will get most of the attention.

Permanent Road Repairs/Replacement

We’re in the process of getting estimates from paving companies to give us an idea of how much it will cost to correct our roads for the long term.  Once we get all the estimates in, then we’ll have an idea of what it will take to get the roads taken care of.  The committee is gathering this information to present to the neighborhood at the meeting described below.  We’re not making any decisions on what to do.  In fact, we don’t have the authority to.  We’re simply getting information together to know what options are available.

To get an idea of what we’ve heard, here’s information from one estimate:

For concrete, the cost will be $85K per linear 1,000 feet based on the width of our roads.

Asphalt is 10%-15% cheaper, but isn’t nearly as durable as concrete.

Work includes:

Mill all Existing Streets to subgrade /  Salvage all Millings

Remove 7″ of existing Sub Base Material

Place 4″ of Millings and compact to create barrier from Red Material / Expanding Soil

Place 5″ PC Concrete Pavement 3500psi

Drill all curbs and Place #4 Dowels at 30″ OC per ODOT Spec

Green Cut, Widen and Seal all Paving Joints

Install Necessary French Drain behind curbs to navigate water away from roadways

Road work would be done on half the road to still allow access

Next step will be for us to get the total feet of streets in Bella Terra.  It’s hard to say if this estimate is too high or low until we get more estimates in.

Neighborhood Meeting

We’re looking at getting a neighborhood meeting scheduling sometime in November or December.  Our plan is to present all the information we’ve gathered related to the topics above and give everyone a chance to ask questions and provide feedback.  We’re also looking for a place to hold the meeting that is large enough to accommodate everyone for a reasonable price.   We’ve received quotes from the Elk’s Lodge and Centennial Elementary which were between $350 and $400. That may be a reasonable amount for what we’re doing, but if anyone knows of a place (church, school, hotel, etc.) that can beat those prices, then we’d love to hear from you.

HOA Establishment

The primary goal of the liaison committee is to get control of the HOA.  Currently, the developer, Rocky Clark, is the president of the HOA and has all the authority.  We need to get control as soon as possible so we can get the ball rolling on all the things that we want to address.  Many of you have voiced concerns that once the HOA is handed over to the homeowners, then the developer is free of all of the neighborhood problems (roads, drainage, fountains, etc.).  We’ve taken legal advice from people inside and outside of Bella Terra to make sure that this will not happen.  The best approach is for us to work as a group as an HOA.  The Developer will not be any less liable once removed from the HOA.  The developer and builders only concern is to sell as many homes as possible as fast as possible and get out of Bella Terra.  For the last year, they haven’t had any problem doing so in spite of the road conditions.  It’s good that homes are selling quickly, but it’s also giving no incentive to the developer to improve the neighborhood.

Rocky has agreed to step down as president once we have a neighborhood meeting.  Once that meeting has concluded, then all HOA officers will be named and appointed.

Fall Festival

The Bella Terra fall festival will take place on Saturday, October 26th from 2-4PM.  Evites have been sent out by the social committee to everyone we have email addresses for.  It should be a lot of fun.  There will be a moon bounce, kids costume parade, games and prizes, face painting, music, pumpkin carving contest, food and wine.  There is no charge to attend.

Lastly, I would ask for more patience with the committee.  It may not seem like anything is happening, but there has been a lot of time spent by each of us during weekends and evenings getting this information together and meeting with contractors, developers, builders, etc.  There’s more activity now than there has been in years.  It’s going to be a slow process at times, but each of us want what is best for the neighborhood.

Thanks for your time,

Brian

Developer Meeting Notes

Good Morning Bella Terra Homeowners,

The Liaison Committee members met with Rocky (Bella Terra Developer) yesterday evening down at the clubhouse.

The goal of the meeting was to determine when he will hand over the HOA to the residents of Bella Terra.  In short, he is ready for us to take control as soon as a neighborhood meeting is scheduled.  The meeting will take place after the road repairs have been completed (currently scheduled for September 30th).

Rocky will work with Neighborhoods Plus (Bella Terra Management Company) to send out communication to all homeowners with the Date, Time and Place of the homeowner meeting.  Once the meeting has taken place, Rocky will appoint his replacement as president of the HOA and then resign his position.

As for the roads, the repairs taking place this month are all that are scheduled.  The top priority for the HOA will be to develop a plan for long term repairs to our roads.  Obviously, construction is taking a big toll on our roads, especially Bella Terra Way and Rivanna.  Rocky estimates that all remaining lots will be developed and sold by the end of next year (phase 2 complete by March 2014).

We expect the homeowner meeting to occur within the next couple of months and are happy to answer any questions we can at the meeting.

Thank You

Bella Terra Liaison Committee

Neighborhood Update

Good Morning,

The Liaison committee had a meeting on Monday night at the clubhouse and we wanted to provide an update for you.

Roads

All Bella Terra roads that have torn up sections will be patched up on August 18th and August 19th. That is the soonest it could be done and we needed to do something because they have become safety hazards for everyone coming and going. This is the fastest and best solution we could find until all construction has been finalized. We will send out a notification as we get closer to the date because the road work will create a traffic pattern adjustment for those days.

We are working with the developer to determine the best solution for long term road repairs. We don’t want to rush into anything until construction gets close to completion but we feel as though these short term road patches will get us through the remainder of the build out.

Fountains

The fountains seem to be working well and we have scheduled a neighborhood work morning for this upcoming Saturday July 20th from 8-11 AM. See below for more details (not a lot needs to be done at this point in time but we would like to address some items that are not included in contracts.)

— We are not going to replace any of the trees that were pulled out at our last cleanup day until the cooler weather arrives.

Homeowner Dues

Neighborhoods Plus will be handling the late payments.

Please contact Neighborhoods Plus if you have questions and they will be happy to assist you– 405.348.1436 and their website is www.neighborhoodsplus.com.

Clubhouse Items

Leigh Ann Errico and Brian Wilson built window treatments to help with the acoustics in the clubhouse and they are beautiful!! The echo is still there but not nearly as bad as it was–if you have any thoughts on an inexpensive solution to help tone down the acoustics even more, let us know.  Thanks Leigh Ann and Brian –Awesome Job!!

A new magnetic locking system is almost completed and has been placed on the clubhouse door. (we are waiting for a new keypad to come) This will be a self-locking door and the code will be the same through the end of the summer- 6464. We will change the code when the swimming pool closes and will update you when that happens. As soon as the new keypad arrives and has been installed, we will let you know.

We would like to have a a few shady Pergola areas towards the east end of the pool next year and are researching pre-fab options, as well as building it out ourselves, so look forward to that next summer.

Please continue to let us know when something needs our attention down at the pool- sometimes these matters are attention sensitive and we have had very quick feedback from you and that has helped out a lot, so keep the communication coming. Facebook posts are the fastest way of communicating, so make sure you are signed up to send and receive notifications.

Bella Terra Facebook Page
https://www.facebook.com/groups/BellaTerraHOA/

 Architectural and Landscape Plans

Please continue to make sure that you are submitting architectural plans to the committee members to ensure that you are following code and the CCR’s for the neighborhood. You must send a committee member this form once it has been completed and signed by you. We would like to see some type of drawing or plans along with the form. You must get approval before you begin your project to save you money and potential headaches.

Architectural Design Form

Please take a moment to familiarize yourself with the Website and Facebook page because there is a lot of helpful information on both of them. Please click follow on the home page of the Bella Terra Website so that you will receive email updates directly in your email in box.

Bella Terra Website    

If you are having any issues, complaints or suggestions, we encourage you to reach out to to the website–we now have a tab under the homeowners section that will allow you to leave comments and ask questions. We also have a Frequently Asked Questions page to help answer your questions, so please refer to that tab under the Homeowner section as well if you are a new homeowner. Send us an email to get the code to get into any of the password protected pages like the Homeowners section .

We continue to have speeding issues in the Neighborhood down Bella Terra Way and Tera Vita, so please slow down before someone gets injured or even worse! I have seen mailboxes and cars get hit, so please SLOW DOWN!!

I would also advise that you do not park your car on the street with the construction traffic, we would hate for your car to get hit. Please make sure that you are locking all car doors and do not leave valuables on the seats. Don’t  allow yourself or your family to be an easy target for vandalism.

Lastly, I would like to Thank the Social Committee for making and delivering the Welcome baskets to our new neighbors. It is very helpful to them and makes them feel welcome! I also appreciate it because I am able to capture their information to include them in on Bella Terra Happenings. I will be making flyers and placing 1 in every mailbox next week. We are still missing many names, home addresses, and email addresses from the master list. So disregard this flyer (after you note the hard work that went into it– 😉  if you are receiving emails from us!

If you are new to the neighborhood and have not received a welcome basket please send your address to Leigh Ann Errico (laerrico@yahoo.com).  The Social Committee wants to make sure that you are welcomed to the neighborhood!

Work Party this Saturday

Saturday July 20th  8am-11am

To Do List:

  • Weed flower beds at club house.
  • Sand/Stain door from pool deck to clubhouse
  • Clean inside light fixtures inside of clubhouse
  • Replace the rest of the pool deck lights with CFL bulbs
  • Clean up gravel and rocks from club house parking lot.
  • Pull out weeds and grass in the mulch around the playground area.
  • Pull weeds at both entrances.
  • Clean fountains at entrances.
  • Fix the rocks on the east side of east fountain (run over again)
  • Pickup Trash along Waterloo and behind the white fence
  • Remove Dead Trees and cleanup corner of Rivanna and Bella Terra Way
  • Make cover for utility access in ground outside southern pool fence

 

Hope you are all staying cool and remember to make sure you are only watering on appropriate days if you don’t have a well in your yard.

Next Liaison Meeting is the 3rd week in August.

Have a Great Day!!