The HOA board would like to first thank all the residents. There are a handful of residents that help the board behind the scenes and we are appreciative. There is no way we could do our job without your help!
We just concluded the annual meeting on September 17, 2017. The meeting covered a few updates on the financials, the need for committee members, what we see going forward, and the fine schedule vote after a QA.
Due to lack of quorum, we will be holding another meeting October 13th at 5 – 6:30 pm at our Pool House. The reason for the meeting will be two-fold. We have two board member seats up for election and the lack of quorum for the Sept vote.
Board Member Positions:
October will start the first phase of board staggering. As you recall the goal was to stagger positions to ease transitioning and prevent loose ends. The terms are 2 years, so please reach out if you are interested. We need the assistance ASAP.
Notice: Matt Wade will be stepping down as Treasurer. The board wants to thank him for all he has done as the former President and as current Treasurer. Matt the board and the residents thank you for your service!
Notice: Justin McCarty will be stepping down as Secretary. The board wants to thank him for all he has done as Secretary and all the behind the scenes work! Justin the board and residents thank you for your service!
As these two valuable board members step down, we are pleased to announce they will be active on committees! This will help our neighborhood be more efficient through work delegation and committee empowerment. Thank you and all committee members for making Bella Terra great.
Committee Members: We need to fill committees ASAP!!!!
Social: Need a volunteer to head the social committee members.
Landscape Committee: Need volunteers – contact Grey Aldridge in interested.
Website and Communications: filled
Legal Advisors: filled
Our goal is to have all of these committees filled by end of the year going into 2018. We plan on having an org chart posted online with who heads the committee and contact info.
Fine Schedule vote:
To date the schedule is not approved due to lack of quorum at the September meeting. The vote results did show an overwhelming approval ratio! It was 90% for yes to approve and adopt! Since we did not have quorum we will be having another vote and meeting Friday October 13th 5 – 6:30 pm. It will be a come and go style meeting. It will be at the neighborhood pool house. All previous votes and proxies will count towards this vote. If the new quorum number is met and the votes are 2/3 yes off the new quorum requirement, this schedule will approve. For those that voted already and if you have time please come down and sign in. We could still use your help achieving quorum. The board thanks all the residents for the feedback at the meeting. There were good questions asked and we always encourage feedback!
Overall we are in ok-shape financially, but we are getting a further behind on our outstanding. At the end of August, we show over $54K in outstanding. Some homes already have liens and others are about to have a lien assessed. The board wants to stress for those that have liens and not paying, we will be meeting with lawyers this fall on foreclose options.
For complete financials go to our web page at bellaterrahoa.wordpress.com.
In the last few years, the lack of participation in the homeowner’s meetings has slowed considerably. We understand that a lot of members have life obligations such as kid sports, jobs, special events, etc. The board has the same obligations in their homes as well, so we understand, but the lack of participation is stalling progress and process. All the meetings and votes take a considerable amount of time to put together. This time eats into time that could be better suited for running the neighborhood day to day. Please do your part if you can’t make a meeting or a vote, to designate a proxy. All proxies can be submitted to a board member. In the proxy make sure to designate who is voting for your household and ensure they vote.
We still have a lot of people that drive too fast in the neighborhood. The Speed Limit is 17 mph!
Please be careful and slow down!
Bella Terra HOA Board